A weekend office move in Manesar works when the weekend is kept for the physical shift alone: shut the systems on Friday evening, load and drive on Saturday, set up on Sunday and test on Monday morning. Everything else, from HSIIDC leasing permission and the new building's fire certificate to e-waste and the e-way bill, belongs in the weeks before.
This guide covers offices inside IMT Manesar, the admin blocks of factories and the commercial floors around the township. It is built on published rules and dated reports, each named in the text and listed at the end.
What kind of office move is a Manesar move?
Most offices in Manesar sit next to production. Wikipedia's Manesar article counts 2,200 manufacturing units in 2023 with about 300,000 employees, and says HSIIDC has allotted more than 2,100 plots in the industrial model township. The same article lists the 170-acre Manesar Software Technology Park. So an "office" here is usually one of three things:
- A factory's admin block. Purchase, HR, accounts and engineering desks on the same plot as the shop floor, or moving to a new plot with the plant.
- A standalone office on an industrial plot. A floor rented inside a building that an HSIIDC allottee has put up.
- A commercial or IT floor. Space in a technology park or a commercial building outside the industrial sectors.
The first two depend on HSIIDC's rules for the plot. The third mostly depends on the building owner. All three are affected by the fire law, the e-waste rules and the GST rules on moving goods. Our Manesar page covers plant and staff-home moves in the township; this post is about the desks, files and computers.
What must the new premises have before you sign?
If the new office is on an HSIIDC industrial plot, check that the landlord is allowed to lease it to you. HSIIDC's Estate Management Procedures, 2015, in the version with amendments up to 31 December 2025, say in clause 7.1 that premises built on industrial plots may be leased for permissible activities, and only once the allottee has an occupation certificate under the Haryana Building Code. A bare plot cannot be leased at all.
Clause 7.1 also names service activities that may take such space. They include engineering and design services, research and development, industrial test labs, CAD-CAM and drafting facilities, and documentation centres serving industry. If your office does something else, ask the landlord to show HSIIDC's permission for your use before you pay a deposit.
The next clauses add two points a tenant should note:
- Under clause 7.3, lease instruments of more than 11 months have to be registered.
- Under clause 7.4, the leasing fee, where it applies, is due from the effective date of the lease and is paid with the request for the first leasing permission, with interest at 12% a year on late payment.
Neither of these is your bill as a tenant, but a landlord who has not settled them can delay your keys. Ask for copies of the occupation certificate and the leasing permission while the lease is being drafted.
What does Haryana's fire law ask of the building?
The Haryana Fire and Emergency Services Act, 2022, published in the state gazette on 8 April 2022, sorts buildings by height and use. Section 18 treats business, mercantile, industrial and storage buildings with a floor area above 500 square metres on any floor as special buildings. They need an approved fire fighting scheme, and section 19 then requires a fire safety certificate after inspection.
For an office move, three parts of the Act matter:
| Provision | What it says | What to ask before moving in |
|---|---|---|
| Section 18(2)(b) | Business, industrial and storage buildings above 500 sq m on any floor are special buildings | Is the building, or your floor, above that size? |
| Section 19(4) | The fire safety certificate for a special building is valid for three years | When was it issued, and is it still current? |
| Section 19(6) | The owner or occupier gives a yearly self-declaration that the system works and nothing has been added or altered | Will your fit-out count as an alteration that voids the certificate? |
The last row is the one that catches tenants. Under section 19(6), an addition or alteration beyond what the Haryana Building Code permits ends the certificate, and the owner has to seek a revised fire fighting scheme. Agree the partition and cabin layout with the landlord before the fit-out crew starts, not after.
On moving day itself, keep corridors and stairs free of stacked cartons, and do not park crates against fire doors or hydrant points while the floor fills up.
What happens to the computers you are not taking?
Office moves throw up old monitors, CPUs, printers and UPS units. The E-Waste (Management) Rules, 2022, notified on 2 November 2022 and in force from 1 April 2023, set the duty for larger users:
- Who is a bulk consumer. Any entity that has used at least 1,000 units of the equipment listed in Schedule I at any point in a financial year.
- What it must do. Rule 8 lets a bulk consumer pass its e-waste on to nobody except a producer, refurbisher or recycler registered under the rules.
- What counts. Schedule I includes laptops, notebook computers and printers, including cartridges, among the IT items.
A plant with hundreds of desktops, handhelds and printers across its sheds can cross the 1,000-unit mark sooner than the office manager expects. Decide what is being scrapped before packing day, so those items are kept apart and never loaded with the equipment that is going to the new floor. Wipe or pull the drives first; the rules govern where the hardware goes, not what is left on it.
Do office goods need an e-way bill?
Often they do. CGST rule 138 requires a registered person who moves goods with a consignment value above Rs 50,000 to file Part A of the e-way bill before the movement starts. That covers movement for a supply and also movement for reasons other than supply, which is how a company's own furniture and computers usually travel between its premises.
The exemption that lets a family move its used household effects without an e-way bill does not extend to office assets. Your accounts team decides who generates the bill; the transporter can also do it on the company's authorisation. Share the value and the list of goods with us in advance, so the vehicle details on the bill match the truck that arrives.
How do NH-48 and the KMP shape the route?
Manesar sits on NH-48 and on the KMP, or Western Peripheral, Expressway. The KMP is a 135.6 km six-lane road. Its Manesar–Palwal section opened in April 2016 and the Kundli–Manesar section on 19 November 2018, and it meets NH-48 at a cloverleaf at Panchgaon. Two-wheelers are not allowed on it, so staff bikes do not ride alongside the truck on this route.
A weekend helps with traffic, but two things can close the road to goods vehicles on exactly the dates offices like to use:
- National-day restrictions. For Republic Day 2024, The Tribune reported that medium and heavy goods vehicles were barred from entering Gurugram and Delhi between 5 pm on 25 January and 1.30 pm the next day, and trucks coming from Jaipur were diverted onto the KMP at Pachgaon. For Independence Day that year, heavy vehicles were stopped between 5 pm on 14 August and noon the following day, after a similar ban for the 12–13 August rehearsal. A long weekend around either date is a poor choice for a move that crosses into Gurugram city or Delhi.
- Works on the highway. The Tribune reported on 18 August 2026 that a Jaipur-bound service lane towards IMT Manesar would stay shut until 15 October 2026. Look up current closures in the week you fix the date.
If the old office is in Gurgaon city or Delhi, our guide to moving between Delhi and Gurgaon covers Delhi's goods-vehicle hours. A move further down NH-48 to Bhiwadi crosses into Rajasthan, so the documents are checked before the truck leaves.
How do you fit the move into one weekend?
Treat Friday evening to Monday morning as the shift window and push every other task out of it. A plan that works for a typical admin office:
| When | Office side | Moving side |
|---|---|---|
| 3–4 weeks before | Copies of the landlord's occupation certificate, HSIIDC leasing permission and fire certificate; layout agreed | Survey of both sites: gate, dock or ground-level access, lift, parking for the truck |
| 2 weeks before | Scrap list made; e-waste handed to a registered recycler | Inventory and labelling scheme (floor, department, desk number) |
| Week of the move | E-way bill details ready; staff pack personal drawers; files boxed and sealed | Cartons, crates and wrapping delivered; non-essential items packed and stacked |
| Friday, after work | Final backup; servers and network shut down in order | Desks, chairs and computers wrapped and loaded |
| Saturday | Facility contact present at both gates | Drive, unload by department, furniture assembled |
| Sunday | IT team reconnects network and servers | Remaining cartons placed at desks; packing waste removed |
| Monday morning | Staff test logins, printers and phones | Snag list closed |
Two details make the difference on the day. First, label every carton and computer with the department and desk number on the new floor plan, so the crew can place items without asking. Second, check whether either site has a forklift or a loading dock: on an industrial plot, ground-level access and a dock change both the crew size and the loading time.
What does an office move in Manesar cost?
We do not publish fixed price bands for office moves, because two offices with the same headcount can differ widely in what they hold. The quote is built on what you are moving: the weight and size of the items, the handling at each site (dock, forklift, stairs or lift), the distance, and any days in storage. Stock or furniture that has to wait between sites can go into our warehousing, quoted as its own line, and heavy or oversized equipment is matched to a closed truck or a trailer. Our office relocation page lists the service, and Manesar jobs are planned from our Gurgaon office.
Key takeaway
Keep the weekend for the physical shift only. Before it, confirm the landlord's occupation certificate and HSIIDC leasing permission, the building's fire safety certificate and its alteration limits, the e-waste handover and the e-way bill, and avoid long weekends around Republic Day and Independence Day.
When you have the inventory and both addresses, send them to us for a quote.
Everything above is general information drawn from the rules and reports cited in this article. HSIIDC procedures, fire law, GST rules and traffic advisories are revised from time to time, so check the latest version with the authority or your own advisers before acting.
Sources
- Estate Management Procedures (EMP) – 2015, with amendments up to 31.12.2025, Chapter 7: Leasing/Renting of Premises
- IMT, Manesar
- The Haryana Fire and Emergency Services Act, 2022 (Act No. 14 of 2022)
- E-Waste (Management) Rules, 2022 (G.S.R. 801(E))
- Central Goods and Services Tax Rules, 2017, rule 138
- Manesar
- Western Peripheral Expressway (Kundli–Manesar–Palwal Expressway)
- Advisory on medium, heavy vehicles issued
- Entry of heavy vehicles to be banned for I-Day rehearsals
- Delhi-Jaipur highway service lane to remain closed for two months
